SENIOR EXECUTIVE ASSISTANT | ONSITE DUBLIN CITY | 16 HOURS PER WEEK

The Executive Assistant will provide high-quality administrative and executive support to members of the Board, ensuring that diaries, correspondence, meetings, travel and documentation are managed efficiently and professionally.

The role requires a high level of confidentiality, accuracy, organisation and initiative, together with strong interpersonal and communication skills.

Qualifications / Experience

• Strong administrative or executive support experience in a professional environment.

• Excellent working knowledge of Microsoft Office, including Word, Excel, Outlook and PowerPoint.

• Experience managing electronic calendars, appointments and correspondence using Microsoft Outlook.

• Strong document preparation and word-processing skills.

• Experience coordinating travel arrangements and meetings.

• Experience maintaining organised filing and document management systems.

• Experience working with confidential information and sensitive documentation.

Responsibilities

• Executive & Administrative Support

• Provide comprehensive executive and administrative support to members of the Board.

• Prepare, format and manage correspondence, reports, presentations and other business documentation.

• Manage and coordinate diaries, appointments, meetings and related communications.

• Screen and manage telephone calls and visitors as required.

• Maintain accurate and well-organised electronic and physical filing systems.

Board & Management Support

• Compile, coordinate and distribute Board papers on a monthly basis.

• Support the preparation and circulation of management documentation and meeting materials.

• Prepare the minutes of Board and management meetings.

• Ensure relevant documentation is prepared accurately and available within agreed timelines.

Travel & Meeting Coordination

• Arrange and coordinate travel and associated logistics as required.

• Coordinate meetings, including diaries, invitations, documentation and practical arrangements.

General

• Maintain a high standard of confidentiality in all aspects of the role

• Use initiative to identify and respond to administrative requirements and priorities.

• Undertake other reasonable administrative and executive support duties as required.

For further information, please contact Orla Brennan on 0861720090 / orla.brennan@prismexecutive.ie